SALES & TENDER ADMINISTRATOR External

🚨 WE ARE HIRING 🚨

🔧 Sales & Tender Administrator 📍 Mpumalanga 🛠 Type:  X1 External 

KEY RESPONSIBILITIES

• Identify and monitor new tenders, RFQs and procurement opportunities.
• Coordinate the end-to-end tender and quotation submission process.
• Compile, complete, format and proofread tender and quotation documentation.
• Ensure all mandatory tender requirements and supporting documents are available, accurate and valid.
• Maintain company compliance documentation, including tax compliance information, CIPC documents, B-BBEE documentation and other required certificates.
• Liaise with management, sales, procurement, technical teams and subcontractors to obtain information required for tender submissions.
• Assist with pricing schedules, Bills of Quantities (BOQs), quotations and tender submission schedules.
• Maintain a comprehensive tender register reflecting opportunities, closing dates, submission status and outcomes.
• Ensure tenders and quotations are accurately completed and submitted before the relevant closing deadlines.
• Maintain an electronic and physical filing system for submitted tenders and quotations.
• Maintain records of successful and unsuccessful tenders for future reference.
• Update relevant databases, CRM systems and tender portals.
• Prepare tender reports and provide management with regular updates on upcoming, submitted and awarded tenders.
• Follow company procurement, tender and document-control procedures.

MINIMUM REQUIREMENTS

• Grade 12 / Matric certificate is required.
• Diploma or Degree in Business Administration, Supply Chain Management, Commerce, Office Management, or a related field will be an advantage.
• 1–3 years’ relevant experience in tender administration, sales administration, procurement, or a related administrative role.
• Experience in the construction, engineering, mining, or power-station environment will be an advantage.
• Strong computer literacy, particularly in Microsoft Word and Excel.
• Knowledge and understanding of tender, RFQ and quotation processes will be an advantage.

ESSENTIAL SKILLS AND COMPETENCIES

• Excellent attention to detail and accuracy.
• Strong organisational and administrative skills.
• Ability to work under pressure and meet strict deadlines.
• Good written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Ability to manage multiple tenders and deadlines simultaneously.
• Good document-control and filing skills.
• Ability to work independently and as part of a team.
• Professional communication and stakeholder-management skills.
• High level of integrity and confidentiality.

HOW TO APPLY

📅 Closing Date: 29 September 2026 📧 Send your CV and certified certificates (PDF format) to: vacancies@publicbonds.co.za

⚠ Only shortlisted candidates will be contacted. ⚠ If you do not receive feedback within 7 days after the closing date, please consider your application unsuccessful.